POLICIES +
GUIDELINES.
To help every event at Bricks & Brass run smoothly, we've outlined important information regarding reservations, food and beverage, event requirements and venue policies. Please review these guidelines as you plan your event with our team.
ATTENDEE COUNT + MEAL GUARANTEES
Bricks & Brass (I.E. Four Points by Sheraton Tallahassee Downtown) requires that a guarantee is submitted two weeks prior to your event. If your event is scheduled on Tuesday, the guaranteed attendance must be received by noon on the preceding Friday. The Four Points will be responsible for service up to 5% over the guarantee. If the number of guests attending your event falls below the meal guarantee, the host is responsible for the number guaranteed.
NON-REFUNDABLE DEPOSIT
To secure your event date and validate your contract, a signed contract and non-refundable deposit are required. Deposits may be paid by credit card or cash and will be applied toward your final bill. A valid credit card must remain on file prior to your event. In the event of cancellation, advance deposits are non-refundable.
PAYMENT SCHEDULE
A deposit of 15% of the room rental and food & beverage minimum is due upon signing the contract. An additional payment of 50% of the food & beverage minimum is due 90 days prior to the event. Final payment, along with the confirmed headcount, is due 7 days before the event.
FINAL BEO
At the time of final payment, the final Banquet Event Order (BEO), with approval and signature, is also required. The event cannot proceed without a signed BEO.
CREDIT CARD + ADDITIONAL CHARGES
If payments are not received by the specified deadlines, charges will be automatically applied to the credit card on file. Any additional charges incurred on the day of the event will also be posted to the card at the conclusion of the event.
FOOD + BEVERAGE MINIMUMS
To guarantee your reservation of the Bricks & Brass Ballroom, a food and beverage minimum is required. This minimum applies to food and beverages only and will not be reduced if expected attendance is lower than anticipated. The minimum does not include service charges, sales tax or additional rental fees.
FOOD + BEVERAGE
All food and beverage consumed on the premises must be purchased through Bricks & Brass / Four Points by Sheraton Tallahassee Downtown. Outside food and alcoholic beverages are not permitted. Wedding cakes are the exception to the outside food policy.
SERVICE CHARGE + SALES TAX
All food and beverage charges are subject to a 22% service charge and 7.5% Leon County sales tax.
TAX-EXEMPT EVENTS
Organizations claiming tax-exempt status must provide a valid tax-exempt certificate to the hotel at least two weeks prior to the event. Applicable taxes will be charged if the required documentation is not received within the required timeframe.
PRICING
For events booked 90 days or more in advance, menu and event pricing may be subject to change due to increases in material costs, operating expenses or other applicable costs. Final pricing will be confirmed as part of the event planning process.
CHEF + CARVER FEES
Chef and carver attendants are available at a charge of $200++ each for two hours. Applicable taxes and service charges apply.
ALCOHOL + BAR SERVICE
Alcoholic beverages must be provided and served through the hotel in accordance with applicable laws and venue requirements. No outside alcoholic beverages may be brought onto the premises.
RESPONSIBLE ALCOHOL SERVICE
Bricks & Brass / Four Points reserves the right to refuse alcoholic beverage service to any person who appears intoxicated or who cannot provide acceptable proof of legal drinking age. Alcohol service must conclude no later than 2:00 AM.
MENU + EVENT DETAILS
Menu selections, service arrangements and other food and beverage details should be finalized according to the deadlines established by the hotel and reflected in the final Banquet Event Order (BEO).
DECORATIONS
Decorations may not be attached to walls, floors, ceilings, doors or other venue surfaces using nails, staples, tape or other adhesives. All decorations and installations must be arranged so they do not damage the venue or hotel property.
CONFETTI
The use of confetti will result in a $250 cleanup fee.
SECURITY
The hotel does not provide security for events. Depending upon the nature of the event, the hotel may require the group to retain security personnel at the group's expense.
FIREARMS
Any security arrangements involving the presence of firearms require advance approval from the hotel.
INSURANCE
The hotel and the group agree to maintain insurance coverage appropriate to their respective operations and will provide evidence of such insurance upon request. Four Points by Sheraton Tallahassee Downtown will not be additionally insured on a client or vendor request.
FUNCTION SPACE
The hotel reserves the right to assign alternate function space when circumstances warrant, including changes in the anticipated number of attendees or other operational considerations.
PACKAGES + DELIVERIES
Packages should arrive no more than 72 hours prior to the event and should be clearly marked with the name and date of the event. Package handling charges may apply.
SHIPPING ADDRESS
Packages and event materials should be addressed to:
Four Points by Sheraton Tallahassee Downtown
316 West Tennessee Street
Tallahassee, FL 32301
DAMAGE + RESPONSIBILITY
The contracting group is responsible for damage to hotel or venue property caused by its guests, attendees, vendors, contractors or event activities beyond normal wear and tear.
EVENT CHANGES
Changes to event timing, attendance, room setup, menu selections or other arrangements are subject to availability and applicable planning deadlines. Changes that affect staffing, products, equipment or event operations may result in additional charges.
PERSONAL PROPERTY
Guests and event organizers are responsible for personal property, decorations, equipment and other belongings brought onto the premises. Please arrange for event materials and personal items to be removed at the conclusion of the event.
EVENT CONDUCT
Guests, vendors and event participants are expected to respect the venue, hotel property, staff and other guests. Bricks & Brass may address conduct that creates a safety concern, violates venue requirements or materially interferes with hotel operations.
EVENT AGREEMENT
These website policies provide general information and do not replace the terms of your signed event agreement. Where applicable, the signed agreement and final Banquet Event Order (BEO) govern the specific terms, charges and requirements for your event.
LET'S TALK ABOUT
YOUR EVENT.
Have a question about a policy or a requirement for your event? Contact our team before you finalize your plans and we'll help clarify what applies to your celebration.
CONTACT OUR TEAM